Advisory Council Constitution
ARTICLE I - Name
The name of the organization shall be the Campus Recreation Advisory Council of the University of Nebraska-Lincoln.
ARTICLE II - Purpose
The purpose of the Campus Recreation Advisory Council is to provide an opportunity for student, faculty and staff involvement and program control. The Council is charged with the responsibility to
- hear cases, judge the validity, and decide on the appropriate action to be taken on all decisions appealed to it from the Director of Campus Recreation;
- advise the Campus Recreation staff as to changes in the interpretation of rules and policies governing specific campus recreation programs;
- assist in developing Campus Recreation's fiscal year budget requests;
- serve as a sounding board for all Campus Recreation programs and services;
- advise the Campus Recreation staff of needed additions/improvements to recreational sports facilities; and
- perform other duties as assigned by the Director of Campus Recreation.
ARTICLE III - Membership
Sec. I Eligibility
- This organization shall not discriminate in the selection of members or appointments when discrimination is defined as denying individuals membership or appointment on the basis of gender, age, disability, genetic information, race, color, religion, pregnancy, marital status, veteran’s status, national or ethnic origin, gender identity or expression, place of residence, political affiliation, or sexual orientation.
- A student organization shall consist of at least five currently enrolled student members. Non-students will be allowed to participate in any student organization activity, but will not be a voting member, or an elected or appointed officer of said organization. A non-student is someone who is not currently enrolled at the University of Nebraska-Lincoln for the fall or spring semester
- All regularly enrolled University of Nebraska-Lincoln students taking a minimum of one credit hour are eligible for election/appointment provided that he/she has paid the Campus Recreation portion of the University Program and Facilities Fees and have participated in Campus Recreation programs, services, and/or facilities.
- In order to be eligible for appointment, faculty/staff members must have paid their Campus Recreation Program and Facilities Fee.
Method of Selecting Members
- The Campus Recreation Advisory Council is made up of thirteen (13) student representatives and three (3) faculty /staff representatives.
Ten (10) students selected by application and interviews from the following divisions:
- Greek Life (3 students)
- Off Campus (3 students)
- Residence Halls (3 students)
- Graduate College (1 student)
Three (3) at-large student representatives appointed from the following divisions:
- Greek Life (1 student)
- Off Campus (1 student)
- Residence Halls (1 student)
Three (3) faculty/staff representatives will be appointed from the following classifications:
- Academic/Administrative (1 member appointed by the Faculty Senate)
- Managerial/Professional (1 member appointed by the University Association for Administrative Development)
- Office/Service (1 member appointed by the University of Nebraska Office Personnel Association)
- Ten (10) students selected by application and interviews from the following divisions:
- Greek Life representatives must retain active membership status in his/her chapter during the academic year of his/her term. Off Campus and Residence Hall representatives must reside in the division he/she represents during the academic year of his/her term. A minimum of one (1) student must be a representative of UNL East Campus.
- Any student vacancy shall be filled by the Executive Committee for the Campus Recreation Advisory Council. Any student, regardless of living unit, may fill any vacant student position. Vacant faculty/staff positions will be filled by the entity that made the initial appointment, i.e., Faculty Senate, University Association for Administrative Development (UAAD), and the University of Nebraska Office Personnel Association (UNOPA).
Sec. III Types of Members
The thirteen students and three faculty/staff representatives of the Advisory Council are all active members with full voting rights.
Sec. IV Methods of Revoking Membership
To retain membership on the Advisory Council:
- Greek Life student representatives must retain active chapter membership.
- Off Campus student representatives must continue to live off campus.
- Residence Hall student representatives must continue to live in the residence halls.
- The Graduate student representative must have gained admission into the Graduate College.
- Faculty and staff representatives must remain in their classifications under the faculty or staff organization appointing them.
The Advisory Council will review the status of any representative with two consecutive unexcused absences. Membership may be revoked upon a 2/3 vote of the Advisory Council at any scheduled meeting constituting a quorum.
ARTICLE IV - Officers
Sec. I Listing of Officers
The officers of the Campus Recreation Advisory Council shall be:
- Vice President/Treasurer
Sec. II Powers and Duties of Officers
The President chairs Advisory Council meetings; shall represent the Advisory Council at functions and meetings of the University administration and/or other campus organizations when requested; chairs all appeal hearings; and, in consultation with the other officers, is responsible for preparing the agenda for each regularly scheduled meeting.
The Vice President/Treasurer fills in for the President at official Advisory Council functions in the absence of the President; makes all committee assignments and supervises all committee work; keeps permanent financial records; approves all expenditures; and initiates all fundraising projects.
The Secretary records the minutes of each meeting; keeps records of each member's attendance; and records business as it is reported or provided at the Executive Committee meetings.
Sec. III Election
- Qualifications of Officers - All officers shall be active members with full voting rights of the Advisory Council.
- Nominating Procedure - Candidates may by self-nominated or nominated from the floor.
- Election of officers shall be done by secret ballot.
- Term of Office - An officer shall serve a one-year term. Election of officers shall occur at the Advisory Council’s last regularly scheduled meeting of the spring semester or at a specially called meeting.
Procedure to Fill Vacancies
Vacancies in office shall be filled by Executive Committee appointment.
A call for impeachment of an officer requires a formal hearing of the charges. Following the hearing an officer may be removed upon a 2/3 vote of the Advisory Council at any scheduled meeting constituting a quorum.
ARTICLE V - Organizational Structure
Executive Committee and Duties
The Executive Committee shall be comprised of the President, Vice President/Treasurer, Secretary and the Advisory Council Advisor(s).
Sec. II Other Committees and Duties
- Business Operations
- East Campus Recreation
- Facilities Planning and Operation
- Injury Prevention and Care
- Aquatics and Instructional Programming
- Intramural and Extramural Sports
- Marketing and Technology
- Member Services
- Outdoor Adventures
- Sponsorship and Development
- Sport Clubs and Youth Activities
- Wellness Services and Fitness Programs.
The committee reporting schedule will be determined at the time of committee assignment.
ARTICLE VI - Advisor(s)
This organization shall have one Primary Advisor, which must be a regular Academic/Administrative or Managerial/Professional faculty/staff member of the University of Nebraska-Lincoln, and may have any number of Secondary Advisors, which may be regular Academic/Administrative, Managerial/Professional, or Office/Service staff members or Graduate Assistants of the University of Nebraska-Lincoln. The Advisor(s) to the Campus Recreation Advisory Council shall be appointed annually by the Director of Campus Recreation from Campus Recreation's Managerial/Professional staff. The Director of Campus Recreation may appoint one or two advisors. The Advisor(s) will have the responsibility of assisting the Advisory Council, and will be available on a day-to-day basis for consultation. The Advisor(s) will be at all Advisory Council meetings (in the event he/she is unable to attend, the Director of Campus Recreation may appoint another member of the Campus Recreation's Managerial/Professional staff to represent the office at the meeting). The Advisor(s) will have a vote on the Executive Committee only.
ARTICLE VII - Ex Officio
The Director of Campus Recreation will serve as an ex officio member of the Advisory Council.
ARTICLE VIII - Rules of Procedure
Sec. I Attendance
All representatives are expected to attend and participate in all scheduled meetings and events. Excused absences will be granted to representatives who notify any officer or advisor for the following reasons: medical/family emergency, academic priority, university event, or out-of-town travel. All other reasons will be reviewed by the Advisory Council.
Sec. II Frequency of Meetings
Meetings shall be held biweekly during the academic year. Any member of the Executive Committee or any three members may call special meetings.
Sec. III Quorum
One over fifty percent of the membership shall constitute a quorum. A quorum is necessary to conduct official business of the Advisory Council.
Sec. IV Minutes
Official meeting minutes will be kept by the Secretary. Copies will be distributed to Advisory Council members and all Campus Recreation administrative and managerial/professional staff members. A copy of the minutes will also be posted in the Campus Recreation Advisory Council display case at the Campus Recreation Center. Minutes must be forwarded to all Advisory Council representatives no later than two (2) days prior to the next scheduled meeting.
Sec. V Use of Recognized Authority
An Advisory Council member speaks for his/herself unless a statement of decision is approved by a vote of the Advisory Council.
Sec. I Dues, Membership Fees
No dues or membership fees shall be collected from the members.
Sec. II Alternate Funding
The funding for the Campus Recreation Advisory Council shall be provided by Campus Recreation or by authorized fund raising projects.
Sec. III Organizational Moneys
Organizational moneys will be handled by Student Activities Financial Services, regardless of source.
This constitution may be amended by a 2/3 vote of the Advisory Council at any scheduled meeting constituting a quorum. The proposed amendments shall be submitted in writing and read to the Advisory Council at a regularly scheduled meeting; the vote will be taken at the next meeting following the reading. All amendments must be approved by ASUN.
Distribution of Finances/Proper Business Activity
This organization shall operate according to the rules and guidelines of a non-profit entity. No part of the organization’s net earnings will inure to the benefit of individuals. This organization must establish that it will not be organized or operated for the benefit of private interests, such as the creator or the creator’s family, shareholders of the organization, other designated individuals, or persons controlled directly or indirectly by such private interests. This organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in this document.
This organization will not, as a substantial part of its activities, attempt to influence legislation (unless it elects to come under the provisions allowing certain lobbying expenditures) or participate to any extent in a political campaign for or against any candidate for public office. Notwithstanding any other provision of this constitution this organization shall not carry on any other activities not permitted to be carried on by an organization exempt Federal Income Tax under Section 501 of the Internal Revenue Code of 1986 (or corresponding provision of any future United State Internal Revenue laws). Organizational monies will be handled by the Student Organizations Financial Services, regardless of source.
Process for Dissolution
Upon the dissolution of this organization the officers and advisors shall after paying or making provisions for the payment of all liabilities of this organization, dispose of all assets of this organization exclusively for charitable, educational, religious, or scientific purpose as shall at the time qualify as an exempt organization. Under section 501C of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law), as the officers and advisors shall determine. Any such assets not disposed of shall be disposed of by the Office of the Vice Chancellor for Student Affairs, exclusively for such purposes to such organization(s), as determined by the Office of the Vice Chancellor for Student Affairs.
Effective date of Constitution:
This constitution shall go into effect October 14, 2014